Office Manager

Position Purpose

The purpose of the Office Manager, NIB NY position is to provide high-level administrative support and assistance to the Executive Director and other assigned leadership staff of NIB NY for New Yorkers who are Blind.

Sample of Essential Job Functions

• Service as the key point of contact between executive, internal, and external customers; greeting and direct visitors onsite
• Review and secure insurance documents and ensure proper formatting and structure of all official documents
• Maintain monthly office staff schedule
• Manage calendars daily, scheduling meetings, coordinating travel, scheduling office events, office inventory, assisting the Board secretary as needed with quarterly board meeting logistics and related activities
• Manage building operations and coordinate as needed with the building management and parking management companies
• Serve as Notary for the office
• Event planning and management of various events throughout the year including but not limited to Albany Advocacy Days, The Employee of the Year and Customer of the Year programs, staff summer outing, and staff holiday party


This position does not include anticipated travel responsibilities

Experience

• Two (2) to four (4) years of experience in an office manager or executive assistant role is required
  
Education, Certifications, and Licensure

• Undergraduate degree in Business Administration or a related field from an accredited college or university, or equivalent work experience
  
• An equivalent combination of education and/or experience is also acceptable
  
• NYS Notary Public commission is preferred upon hire; required to obtain a valid commission within six (6) months of hire
  
Minimum Technical Skills and Experience

• Proficiency in Microsoft Office, including Outlook, Word and Excel
  
• Experience using Zoom, Microsoft Teams, and/or other online meeting platforms
  
• Experience creating and managing paperless processes and working in a paperless office environment
  
• Ability to learn new or updated software
  

Ideal Soft Skills

• Constant concentration to ensure accuracy within tasks
• Excellent verbal and written communication both internally and externally
• Ability to multi-task and manage multiple projects at once to ensure deadlines are met
• Ability to maintain professionalism under pressure
• Physical Demands and Work Environmental Factors
  The physical demands described here represent those required to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions. While performing this role, the employee may be required to carry and lift items weighing up to 15 lbs. The employee is frequently required to hear, perform keyboard work and sit. The employee will be required to occasionally read.
  Equal Employment Opportunities Statement
  NIB is an equal opportunity employer and is committed to fostering an inclusive and accessible workplace. We do not discriminate against any employee or applicant based on any protected characteristic or status. We also provide reasonable accommodations for qualified individuals with disabilities throughout the employment process. If you require an accommodation to perform the essential functions of the position, please contact Human Resources at [email protected]. We will engage in an interactive process to determine a reasonable accommodation, barring undue hardship.